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J_JTC_2021A 06/04/2021 08:03:38 AM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE
Date 06/04/2021
Attendance
Baisley X
Bernett E
Kolker X
Priola *
Titone X
Bridges X
Time 08:03:38 AM to 08:49:24 AM
Place SCR 352
This Meeting was called to order by Titone
This Report was prepared by Luisa Altmann
Hearing Items Action Taken
Consideration of 1331 Supplemental Request for CDPHE Electronic Birth Registry System Replacement Project Move to recommend that the JBC approve the CDPHE 1331 supplemental time extension request for the Electronic Registration System Replacement project for two years.
Discussion of Interim Schedule Committee Discussion Only

Consideration of 1331 Supplemental Request for CDPHE Electronic Birth Registry System Replacement Project - Move to recommend that the JBC approve the CDPHE 1331 supplemental time extension request for the Electronic Registration System Replacement project for two years.


08:03:42 AM  
Alex Quintana, State Registrar and Director of Vital Records with the Colorado Department of Public Health and Environment (CDPHE), and Andrew Dudley, Fiscal Services Branch Chief with CDPHE, discussed the department's non-monetary supplemental request to extend the spending authority time for the Electronic Birth Registration System Replacement project appropriation, which is currently set to expire on June 30, 2021.

Materials related to the request can be found here: https://leg.colorado.gov/content/jjtc2021acommagenda.

08:11:40 AM  
Mr. Quintana responded
to questions from the committee related to the request for an additional
three years of spending authority, confirming that the department is not
requesting any additional funds for the project, what systems other states
use for their birth registry programs, the project's change management
plan, and the use of an agile methodology for the project.



Christen Lara, Health Information Systems Branch Manager within CDPHE,
responded to questions from the committee regarding the use of an agile
methodology for the project, the change to a web-based platform and the
security protocols that will be in place for the data in the cloud, where
the backup data will be stored, and the disaster recovery plan.



Mr. Quintana continued to respond to questions regarding what stage the
project is currently in.



Mr, Dudley responded to questions from the committee regarding when the
funding for the project will expire and when the department knew about
the funding issues.



Mr. Quintana continued to respond to questions regarding when the department
expects that the system replacement project will be completed.


08:40:13 AM
Motion Move to recommend that the JBC approve the CDPHE 1331 supplemental time extension request for the Electronic Registration System Replacement project for two years.
Moved Kolker
Seconded
Baisley Yes
Bernett Excused
Kolker Yes
Priola Yes
Titone Yes
Bridges Yes
Final YES: 5   NO: 0   EXC: 1   ABS:  0   FINAL ACTION:  PASS



Discussion of Interim Schedule - Committee Discussion Only


08:40:37 AM  
Luisa Altmann, Legislative
Council Staff, and members of the committee discussed the committee's interim
schedule.  The committee set the following meeting dates: September
9, December 14, and December 15.


08:49:24 AM   The committee adjourned.