J_JTC_2023A 06/07/2023 09:04:34 AM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date

06/07/2023

Attendance
Baisley	X
Cutter	E
Parenti	X
Weinberg	X
Titone	X
Priola	X

Time

09:04:34 AM to 02:07:23 PM

Place

SCR 352

This Meeting was called to order by

Priola

This Report was prepared by

Vanessa Reilly

Hearing Items	Action Taken
hOffice of Information Technology	Committee Discussion Only
hDepartment of Corrections	Committee Discussion Only
hConsideration of Supplemental Request - Department of Early Childhood	Committee Discussion Only
hMetropolitan State University of Denver	Committee Discussion Only
hDepartment of Personnel and Administration	Committee Discussion Only
hColorado Community Colleges System	Committee Discussion Only
hDepartment of Labor and Environment	Committee Discussion Only
hColorado State University	Committee Discussion Only
hOffice of eHealth Innovation	Committee Discussion Only
hDepartment of Public Health and Environment	Committee Discussion Only

09:04:36 AM

Samantha Falco and Vanessa Reilly, Legislative Council Staff, gave information on the quarterly updates the committee received from departments and institutions. Additionally, the committee discussed December hearings.

Office of Information Technology - Committee Discussion Only


	09:12:29 AM	Julia Richman, Deputy Executive Director, Brandy Reitter, Executive Director Colorado Broadband Office, and Michael McReynolds, Legislative Liaison, with the Office of Information Technology (OIT) gave a presentation to the committee. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/oit_presentation.pdf. OIT provided the committee with quarterly updates for the following two projects: Tech debt: https://leg.colorado.gov/sites/default/files/images/oit_tech_debt_quarterly_update_responses.pdf. Colorado Benefits Management System: https://leg.colorado.gov/sites/default/files/images/oit_cbms_quarterly_update_responses.pdf. Accessibility: https://leg.colorado.gov/sites/default/files/images/oit_accessibility_quarterly_update_responses.pdf.
	09:15:03 AM	Mr. McReynolds started with a general update for Oit and Ms. Richman began the presentation with an update on OIT's projects including information on the three mentioned projects. Ms. Reitter continued the presentation with an update on the Colorado Broadband Office.
	09:37:45 AM	The committee asked the panel questions on accessibility, budget request scope, and broadband.
	09:45:43 AM	The committee continued to ask questions regarding website consolidation.

Department of Corrections - Committee Discussion Only


	09:50:07 AM	Ed Caley, Interim Director, Business Innovation Group, and Ashley Clark, Director of Finance and Administration with the Department of Corrections presented on their two quarterly update projects. Additionally, DOC provided quarterly updates on the following projects: DeCORuM: https://leg.colorado.gov/sites/default/files/images/doc_decorum_quarterly_update_responses.pdf Modernizing Timekeeping: https://leg.colorado.gov/sites/default/files/images/doc_modernizing_timekeeping_quarterly_update_responses.pdf,.
	09:52:55 AM	Mr. Caley began the presentation with the current status of the DeCORuM project. The committee asked questions on the funding for the DeCORuM project being sufficient. The presentation continued with an update on the Modernizing Timekeeping and Scheduling System project. The committee asked questions about getting off paper timekeeping.

Consideration of Supplemental Request - Department of Early Childhood - Committee Discussion Only

10:02:53 AM

Ms. Reilly gave an overview to the committee on the Department of Early Childhood request to extend spending authority.

10:04:27 AM

Dawn Odean, Director
of Universal Preschool, Colleeen Lynn, Director of Business INnovation,
Technology and Security Managements, and Jenni Stefanik, Chief Financial
Officer, with the Department of Early Childhood (DEC) gave an update to
the committee on the Early Childhood Information Technology Systems project.

The quarterly update on the project can be found here: https://leg.colorado.gov/sites/default/files/images/dec_universal_preschool_quarterly_update_responses.pdf.

10:07:49 AM

Ms. Odean started the presentation with an update on the Universal Preschool system. Ms. Stefanik continued the presentation with information on the spending authority extension for the Early Childhood Information Systems project. A write-up from the JTC staff can be found here: https://app.box.com/file/1229970698704. Ms. Lynn gave an update on the progression of the project and where it stands as the supplemental is requested.

10:16:30 AM

The committee asked questions regarding rollout of the universal preschool, challenges that have arisen, ways to be more efficient and effective, and the timeline and anticipated enrollment of universal preschool.

10:29:36 AM	Motion	Approve the supplemental request from the Department of Early Childhood to extend the spending authority for the FY 2022-23 IT capital appropriation through September 30, 2024.
	Moved	Titone
	Seconded

	Baisley	No
	Cutter	Excused
	Parenti	Yes
	Weinberg	No
	Titone	Yes
	Priola	Yes
		YES: 3 NO: 2 EXC: 1 ABS: 0 FINAL ACTION: PASS

Metropolitan State University of Denver - Committee Discussion Only


	10:30:21 AM	Kevin Taylor, Chief Information Officer, Darius Jack, Director of Infrastructure and Networking, and Nick Pistentis, Deputy Chief Information Officer, gave the following presentation to the committee: https://leg.colorado.gov/sites/default/files/images/msud_presentation.pdf. The committee asked questions regarding the upcoming project funding request. The project update can be found here :https://leg.colorado.gov/sites/default/files/images/msu_denver_network_infrastructure_and_campus_digital_experience_quarterly_update_responses.pdf.
	10:37:42 AM	The committee took a brief recess.
	10:38:02 AM	The committee resumed.

Department of Personnel and Administration - Committee Discussion Only


	11:01:59 AM	Bob Jaros, State Controller, Sarah Clark, Payroll Modernization Product Owner, and Heather Velasquez, Deputy Director, with the Department of Payroll Administration (DPA) gave a presentation to the committee that can be found here: https://leg.colorado.gov/sites/default/files/images/dpa_core_payroll_modernization_presentation.pdf. DPA provided the following quarterly update: https://leg.colorado.gov/sites/default/files/images/dpa_payroll_modernization_quarterly_update_responses.pdf.
	11:06:34 AM	Mr. Jaros started the presentation with an update of the CORE project. The presentation continued with Ms. Clark giving an update on the payroll modernization project. The presentation included information on background of the project, procurement, vendors, timeline, and budget.

11:19:53 AM

The committee discussed upcoming proceedings, scheduling, and making the committee paperless.

11:29:15 AM

The committee took a brief recess.

Colorado Community Colleges System - Committee Discussion Only


	11:49:13 AM	The committee came back to order.
	11:50:05 AM	Dr. Marielena DeSanctis, President of the Community College of Denver, updated the committee on their Classroom and Conference Room Technology project. A quarterly update of the project can be found here: https://leg.colorado.gov/sites/default/files/images/cccs-ccd_classroom_and_conf_room_tech_quarterly_update_responses.pdf.
	11:52:39 AM	The committee asked what sort of upgrades were being made to the classrooms and conference rooms and the experience between campuses.
	11:58:40 AM	Dr. Pirius, Vice Chancellor of Academic and Student Affairs, with Rural Colleges Consortium, gave the following presentation: The following is the update on the Rural College Consortium project: https://leg.colorado.gov/sites/default/files/images/cccs_rural_colleges_consortium_quarterly_update_responses.pdf. The committee asked questions about enrollment.
	12:08:59 PM	The committee took a brief recess.

Department of Labor and Environment - Committee Discussion Only


	12:25:48 PM	Daniel Chase, Chief of Staff, and Aaron Weisser, Senior Project Manager, with the Colorado Department of Labor and Employment gave an overview of the Workforce Case Management and Labor Exchange Modernization. CDLE provided the following handout: https://leg.colorado.gov/sites/default/files/images/cdle_workforce_case_management_and_labor_exchange_modernization_presentation.pdf.
	12:30:11 PM	The committee asked questions on surprising aspects of the project, how the program would address specific work fields and legislation, and encouraging people into programs that are being funded.

Colorado State University - Committee Discussion Only


	12:35:50 PM	Jason Huitt, Director of Networking and Telecommunications, Steve Juarez, Interim Director of Enterprise Infrastructure and Applications, and Josh Clark, Assistant Vice President of Information Technology with Colorado State University (CSU) provided the following quarterly update on their project: https://leg.colorado.gov/sites/default/files/images/csu_network_hardware_upgrade_quarterly_update_responses.pdf.
	12:40:46 PM	The presentation included information on the progress of the project and next generation routing environment.
	12:48:01 PM	The committee asked CSU what they anticipate the next IT needs to be.
	12:49:44 PM	The committee took a brief recess.

Office of eHealth Innovation - Committee Discussion Only


	01:11:20 PM	Stephanie Pugliese, Director, and John Kennedy, Senior Project Manager, with the Office of eHealth and Innovation (OeHI) gave a presentation to the committee on their Rural Connectivity project. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/oehi_presentation.pdf. OeHI provided the committee with the following quarterly update: https://leg.colorado.gov/sites/default/files/images/oehi_quarterly_update_responses_2023.pdf.
	01:14:36 PM	The presentation included information on the progress of the project, funding, and next steps. The committee asked questions regarding funding sources and medical record sharing,

Department of Public Health and Environment - Committee Discussion Only


	01:23:45 PM	The Colorado Department of Public Health and Environment (CDPHE) came to present to the committee on two projects. First, Erick Scheminske, Chief Operating Officer, Adam Wozniak, Air Pollution Control Division (APCD), and Jim Reasor, APCD Deputy Director of Business Operations, gave the following presentation on the Stationary Sources Solution Modernization project: https://leg.colorado.gov/sites/default/files/images/cdphe_air_pollution_control_presentation.pdf.
	01:28:03 PM	The presentation included a background of the project, the progression of the project, and a platform demonstration. The committee asked questions about accessibility, awareness of other permits and availability of data, awareness of the amount of permits in one area, and relocatable sources being pre-coordinated.
	01:41:24 PM	CDPHE continued with the following presentation on their Vital Events System od Colorado (VESCO) project. Dr. Chris Wells, Center for Health and Environmental Data Director, Alex Quintana, State Registrar and Director of Vital Records, and Grahame Dryden, Center for Health and Environmental Data Program Support Manager. The presentation can be found here: https://leg.colorado.gov/sites/default/files/images/cdphe_vesco_presentation.pdf. CDPHE provided the following quarterly update for both projects: https://leg.colorado.gov/sites/default/files/images/cdphe_stationary_sources_and_vesco_quarterly_update_responses.pdf.
	01:46:47 PM	The presentation included information on The committee asked questions on the death certificate bill during this session and how that will impact this project.
	01:49:13 PM	The committee had further questions on the stationary sources project about land development permit application and air quality.
	01:51:52 PM	Kyle Hughes, Chief Information Officer, and James Karbach, Director of Legislative Policy, with the Office of the State Public Defender gave a quarterly update on the Public Defense in the Digital Age: https://leg.colorado.gov/sites/default/files/images/cjd_it_projects_quarterly_update_responses.pdf.

02:07:23 PM

The committee adjourned.