PUBLIC STAFF SUMMARY OF MEETING JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE
Date |
12/12/2023 |
Attendance |
Baisley |
X |
Hansen |
X |
Parenti |
X |
Weinberg |
* |
Titone |
X |
Priola |
X |
|
Time |
09:02:26 AM to 01:34:19 PM |
Place |
SCR 352 |
This Meeting was called to order by |
Priola |
This Report was prepared by |
Dan Graeve |
|
Hearing Items |
Action Taken |
hColorado Community Colleges System Budget Requests and Presentation |
Committee Discussion Only |
hDepartment or Revenue Budget Request and Presentation |
Committee Discussion Only |
hDepartment of Public Health and Environment Budget Request and Presentation |
Committee Discussion Only |
hDepartment of Personnel and Administration Budget Request and Presentation |
Committee Discussion Only |
hOIT Broadband and Accessibility Presentations |
Committee Discussion Only |
hColorado State University Budget Request and Presentation |
Committee Discussion Only |
hHistory Colorado Budget Request and Presentation |
Committee Discussion Only |
|
|
Colorado Community Colleges System Budget Requests and Presentation - Committee Discussion Only
|
|
|
09:03:20 AM |
All materials for
this meeting can be found on the following webpage: https://leg.colorado.gov/content/jjtc2023acommdocscurrent
Mr. Joe Garcia,
Chancellor, Colorado Community College System (CCCS), introduced himself
to the committee and provided and overview of CCCS and a background on
previous and current budget requests.
|
|
09:10:11 AM |
Dr. Colleen Simpson, Front Range Community College (FRCC) President, introduced herself to the committee and presented on the FY 2024-25 IT capital request. The request is for one-time state funds to improve the cellular coverage throughout the three Front Range Community College campuses.
|
|
09:16:45 AM |
Panelists responded to questions from the committee regarding previous communications on the challenge from cellular carriers prior to making the budget request.
|
|
09:20:31 AM |
Mr. Linc Nesheim, FRCC IT Director and Interim VP of Finance and Administration responded to questions from the committee regarding additional investments in WIFI as an alternative to cellular network improvements.
|
|
09:23:40 AM |
Dr. Kimberly Zant,
Otero College President, and Jennifer Johnston, Otero College Vice President
of Business and Administrative Services, introduced themselves to the committee
and provided an overview of the Otero College FY 2024-25 IT capital budget
request. The request is for state funds for the purchase of technology,
software, and equipment upgrades.
|
|
09:28:06 AM |
Panelists responded
to questions from the committee regarding student laptop ownership data.
|
Department or Revenue Budget Request and Presentation - Committee Discussion Only
|
|
|
09:30:52 AM |
Ms. Samantha Falco,
Legislative Council Staff, provided a brief update to the committee about
committee materials and the meeting agenda.
|
|
09:33:00 AM |
Ms. Heidi Humphreys,
Executive Director, Department of Revenue, introduced herself to the committee.
Michael Arrington, Chief Strategy Officer, Department of Revenue, provided
an overview of two department IT capital funding requests.
The department is requesting $4,284,000 cash spending authority for the
Marijuana Enforcement Division (MED) to purchase and implement a new seed-to-sale
tracking system purchased through a competitive bidding process. The department
has a second request for state funds to replace licensing and case management
systems used by multiple divisions within the department for private sector
regulation and licensing functions.
Mr. Arrington also provided an overview to the committee on quarterly updates
to prior appropriations and department IT systems.
|
|
09:53:34 AM |
Mr. Arrington provided
updates on prior appropriations regarding the GENTAX and DRIVES systems.
|
|
09:55:03 AM |
Panelists responded
to questions from the committee regarding the MED tracking system and existing
processes to track marijuana potency and production, as well as on competitive
vendor solicitation.
|
|
09:58:51 AM |
Mr. Arrington responded to questions from the committee regarding MED enforcement and regarding a state audit of the division and the relationship with the tracking system update.
|
|
10:01:05 AM |
Discussion took place
between panelists and the committee on recent reporting of excess cash
fund balances and the impact on the current funding request.
|
Department of Public Health and Environment Budget Request and Presentation - Committee Discussion Only
|
|
|
10:05:57 AM |
The committee took a brief recess.
|
|
10:18:29 AM |
The committee cam back to order.
|
|
10:18:37 AM |
Erick Scheminske,
Chief Operating Officer, Department of Public Health and Environment, introduced
himself to the committee and provided an overview of the FY 2024-25 department
IT capital requests. Alex Quintana, State Registrar and Director of Vital
Records, Center for Health and Environmental Data, presented to the committee
on quarterly updates of prior appropriations, including the Vital Event
System of Colorado Phase II Update.
|
|
10:26:29 AM |
Mr. Scheminske and
Adam Wozniak, Stationary Sources Product Owner, Air Pollution Control Division,
provided an update regarding the Air Pollution Control Division Stationary
Sources Data Modernization update.
|
|
10:28:24 AM |
Mr. Scheminske introduced
Mr. Brett Reeder, Nutrition Services Branch Director, Prevention Services
Division, who presented to the committee on the department's FY 2024-25
budget request. The request is for state funds and federal funds spending
authority for the purchase of a Management Information System for use in
administering the Special Supplemental Nutrition Program for Women, Infants,
and Children in Colorado.
|
|
10:40:25 AM |
Mr. Scheminske presented to the committee regarding the Colorado Health Facilities Interactive (COHFI) and Automated Survey Process Environment (ASPEN) Systems replacement. The request is for state funds to build a system to replace two existing systems used for regulating health care facilities, the COHFI, custom-built by OIT, and the ASPEN, an aging system that will no longer be supported by the federal government.
|
|
10:50:43 AM |
The committee provided
comments and panelists responded to questions regarding the Air Pollution
Control Division stationary sources mapping tool and system functionality.
|
Department of Personnel and Administration Budget Request and Presentation - Committee Discussion Only
|
|
|
10:54:08 AM |
The committee took a brief recess.
|
|
11:04:13 AM |
The committee came back to order.
|
|
11:04:24 AM |
Mr. Tobin Follenweider,
Deputy Executive Director, Department of Perspnnel and Administration (DPA),
introduced himself to the committee and provided an overview and background
of the Payroll Modernization Project capital IT budget request. The request
is for state funds for phase three of a four-phase project to modernize
the stateâs payroll system.
|
|
11:09:07 AM |
Mr. Michael McReynolds, Legislative Liaison, Office of Information Technology (OIT), provided comments to the committee regarding prioritization and additional details about the status of the project.
|
|
11:10:53 AM |
Ms. Sarah Clark,
Payroll Modernization Product Owner, presented to the committee regarding
the Payroll Modernization system and project details. Ms. Clark provided
information on the procurement process, staffing, and workstreams planning.
|
|
11:23:31 AM |
Mr. Follenweider
provided additional details about budget status of the project and Ms.
Clark responded to questions from the committee regarding the impact of
inflation on funding request amounts.
|
|
11:28:36 AM |
Ms. Clark responded
to questions from the committee regarding staffing levels, data transfer
planning, and an explanation of data integrity.
|
OIT Broadband and Accessibility Presentations - Committee Discussion Only
|
|
|
11:32:48 AM |
Mr. McReynolds introduced
Brandy Reitter, Executive Director of the Colorado Broadband Office (CBO)
and Karen Pellegrin, Senior Manager, Technology Accessibility Program,
and provided an overview of the OIT presentation on Broadband and Accessibility.
|
|
11:35:52 AM |
Ms. Reitter presented to the committee on CBO updates on funding and programming.
|
|
11:41:37 AM |
Mr. McReynolds discussed
the OIT legislative agenda regarding the Broadband Deployment Fund and
federal funding gaps for broadband project funding.
|
|
11:48:17 AM |
The committee and
Mr. McReynolds continued to discuss legislative agenda items and the relationship
with developments on the high cost support mechanism applicability.
|
|
11:52:12 AM |
Mr. McReynolds responded to questions from the committee regarding recent Joint Budget Committee hearing discussions.
|
|
11:57:30 AM |
Ms. Pellegrin presented
to the committee regarding accessibility programming and accessibility
plan completion progress among state agencies, including vendor vetting
and partnership with the state projects office, Ms. Pellegrin also provided
updates on efforts of the Statewide Accessibility Coordinator Group and
software tools addressing accessibility for state agencies.
|
|
12:01:18 PM |
Mr. McReynolds provided the committee with OIT accessibility rulemaking updates.
|
|
12:12:57 PM |
Panelists responded
to questions on digital accessibility implementation timeline and progress.
Ms.Pellegrin also responded to questions regarding website accessibility
complaint procedures.
|
Colorado State University Budget Request and Presentation - Committee Discussion Only
|
|
|
12:22:53 PM |
The committee took a brief recess.
|
|
12:32:27 PM |
The committee came back to order.
|
|
12:32:36 PM |
Mr. Henry Sobanet,
Colorado State University (CSU) System Association Vice Chancellor, introduced
himself to the committee and provided an overview of the FY2024-25 IT capital
budget request. The request is for state funds and cash funds spending
authority to replace multiple human resources systems with an inter-campus
cloud-based Human Capital Management (HCM) system.
|
|
12:34:17 PM |
Mr. Brandon Bernier,
CSU System Vice President for IT/Chief Information Officer, introduced
the other panelists to the committee including Mr. Eric Ray, CSU-Fort Collins
Vice President for Human Resources, Mr. Brendan Hanlon, CSU-Fort
Collins Vice President of University Operations, and Ms. Jennifer Quintana,
CSU-Pueblo Director Human Resources.
|
|
12:41:13 PM |
Mr. Bernier provided
details about the HCM system, including limitations and age of current
system, implementation planning, and support from an external consultant.
|
|
12:44:46 PM |
Ms. Quintana provided details on the impact of the project on CSU-Pueblo, including limitations around staff expertise and increased productivity.
|
|
12:50:10 PM |
Mr. Ray presented
to the committee about the impact of the project on the CSU Fort Collins
system, including improvements to student employee experience, accessibility
for external job candidates, and and payroll improvements.
|
|
12:54:59 PM |
Mr. Hanlon presented
to the committee regarding project funding details, including cash fund
and general fund breakdown of the request, as well as the risk to the institution
of not funding the project.
|
|
12:59:25 PM |
Mr. Bernier and Mr.
Sobanet responded to questions from the committee regarding projected cost
savings of the project as well as on collaboration with other higher education
institutions in the state.
|
|
01:06:10 PM |
Mr. Sobanet responded to questions from the committee regarding CSU financial position and relationship of existing reserves and ability to finance the HCM project.
|
|
01:09:15 PM |
Mr. Sobanet responded to questions regarding enrollment trends across the institution, as well as capital construction on the Fort Collins campus.
|
History Colorado Budget Request and Presentation - Committee Discussion Only
|
|
|
01:15:55 PM |
Ms. Annie Levinsky,
Chief of Staff, History Colorado, presented to the committee with an overview
of the organizaion and on the organization's FY 2024-25 IT capital budget
request. The request is for state funds and cash funds spending authority
to create a new, reconstructed website.
|
|
01:17:45 PM |
Mr. Luis Colón, Chief
Administrative Officer, History Colorado, presented to the committee regarding
existing challenges of the History Colorado website.
|
|
01:26:45 PM |
Panelists responded to questions from the committee regarding alternative funding streams.
|
01:34:19 PM |
The committee adjourned. |