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J_JTC_2022A 01/10/2022 12:02:50 PM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE
Date 01/10/2022
Attendance
Baisley X
Bernett X
Kolker *
Priola E
Titone *
Bridges X
Time 12:02:50 PM to 01:50:35 PM
Place SCR 352
This Meeting was called to order by Bridges
This Report was prepared by Colin Schroeder
Hearing Items Action Taken
FY 2021-22 IT Capital Supplemental Budget Request: Department of Early Childhood Data Systems Send a letter to the JBC recommending funding for the FY 2021-22 Dept. of Early Childhood Universal Preschool Program Data Systems request.
FY 2021-22 IT Capital Supplemental Budget Request: CDHS County Infrastructure Update Send a letter to the JBC recommending funding for the FY 2021-22 Department of Human Services Country Infrastructure Upgrade IT Capital request.
FY 2022-23 CDHS R-03 Operating Budget Request: County Trails Refresh and Support Send a letter to the JBC recommending funding for the Trails Refresh and Support (R-03). Include request estimating total for Proposed New County IT Support line item.
Other updates from CDHS Committee Discussion Only

12:03:58 PM
The meeting was called to order by Chair Bridges.



12:04:26 PM
Luisa Altmann, Legislative
Council Staff, presented the agenda to the committee.



FY 2021-22 IT Capital Supplemental Budget Request: Department of Early Childhood Data Systems - Send a letter to the JBC recommending funding for the FY 2021-22 Dept. of Early Childhood Universal Preschool Program Data Systems request.


12:06:19 PM  
Representatives from
Colorado Department of Human Services (CDHS) and the Governor's Office
of Information Technology (OIT) presented their agenda regarding the Department
of Early Childhood . (DEC) Data Systems. They then outlined their budget
request. The presentation can be found here:



https://leg.colorado.gov/sites/default/files/images/1._dec_jtc_presentation.pptx_.pdf

12:09:25 PM  
Representatives from
OIT discussed the specifics of the budget request regarding the launch
of the new Universal Preschool Program.
12:11:07 PM  
Camille Whisler gave
an overview of the various aspects of the budget request, including: provider
hub; Attendance Tracking System (ATS); DECL (licensing system); CHATS;
and PEAK.
12:15:47 PM  
Representatives from
OIT outlined the anticipated impacts that this request (if approved) would
have over the next 12 months.
12:18:13 PM  
Representatives from OIT and CDHS discussed various risk analyses regarding the different elements of the budget request.
12:22:12 PM  
Ms. Whisler provided an overview of a comprehensive analysis of the early childhood ecosystem.
12:23:59 PM  
OIT representatives
provided an architectural overview of the programs within the early childhood
ecosystem.
12:26:35 PM  
Members of the committee asked the presenters follow-up questions regarding the budget request.
12:31:18 PM  
Members of the committee raised concerns regarding the comprehensive analysis and asked the presenters to clarify points made during their presentation.
12:32:51 PM  
Members of the committee
inquired about the timeline of the request.
12:35:57 PM  
Members of the committee inquired about the update-ability of the programs. Representatives explained that updates will be easy to make using the planned platform.


12:46:28 PM
Motion Send a letter to the JBC recommending funding for the FY 2021-22 Dept. of Early Childhood Data Systems request.
Moved Titone
Seconded
Baisley No
Bernett Yes
Kolker Yes
Priola Excused
Titone Yes
Bridges Yes
Final YES: 4   NO: 1   EXC: 1   ABS:  0   FINAL ACTION:  PASS



FY 2021-22 IT Capital Supplemental Budget Request: CDHS County Infrastructure Update - Send a letter to the JBC recommending funding for the FY 2021-22 Department of Human Services Country Infrastructure Upgrade IT Capital request.


12:48:29 PM  
Representatives from
CDHS presented their request for the County Infrastructure Upgrade project.
https://leg.colorado.gov/sites/default/files/images/2._cdhs_jtc_presentation.pdf
12:50:02 PM  
Sarah Dawson, Director
of Operations, CDHS gave an overview of the request to the committee.
12:50:43 PM  

Members of the committee asked why this request is only being submitted now, and has not been submitted prior to these issues becoming critical.

12:55:45 PM  

Members of the committee asked about potentially partnering with institutions of higher education to garner bulk savings in purchasing equipment.

12:56:32 PM  
Members of the committee asked about buying the requested hardware in bulk quantities across all agencies in the state.
12:57:49 PM  
Members of the committee submitted a request for OIT to look into bulk purchases for hardware across the state.


01:00:10 PM
Motion Send a letter to the JBC recommending funding for the FY 2021-22 Department of Human Services County Infrastructure Upgrade request.
Moved Titone
Seconded
Baisley Yes
Bernett Yes
Kolker Yes
Priola Excused
Titone Yes
Bridges Yes
Final YES: 5   NO: 0   EXC: 1   ABS:  0   FINAL ACTION:  PASS



FY 2022-23 CDHS R-03 Operating Budget Request: County Trails Refresh and Support - Send a letter to the JBC recommending funding for the Trails Refresh and Support (R-03). Include request estimating total for Proposed New County IT Support line item.


01:00:27 PM  
Mollie Bradlee, Deputy
Director of the Office of Children, Youth, and Families, and JP Sleeger,
Trails Product Manager,  from CDHS presented an update on their Trails
Refresh and Support IT Capital FY2022-23 R-03 operating budget requests,
which was referred to the JTC by the JBC for review. .
01:02:02 PM  
Ms. Bradlee provided
an overview of the Trails program and what the budget request entails.
 She highlighted the emphasis the department is placing on shifting
their framework to agile methodology.
01:04:42 PM  
Ms. Bradlee explained
how the department wants to shift from a "project" to a "product"
mindset, allowing Trails to consider all components of the system.
01:08:04 PM  
Mr. Sleeger outlined
the the major releases that have occurred within the department over the
past year.
01:09:03 PM  
Ms. Bradlee outlined two components of the
request: adjustment of the Trails Line Item Federal and General Fund split
to reflect actual federal drawdown; and a request for $1.8 million in a
new "County IT Support" line item that will appropriately fund
county child welfare technology needs outside of Trails, including computers
for caseworkers.
01:13:30 PM  
Members of the committee inquired about what the hardware related to the Trails line item will be used for.
01:15:09 PM  
Members of the committee commented on the need for county IT support, reaching beyond just Trails.
01:18:10 PM  
Members of the committee
inquired about the funding sources for the project. Ms. Bradlee informed
the committee that due to a technical error in the Long Bill, a technical
adjustment would need to be made to the funding sources.


01:25:43 PM
Motion Send a letter to the JBC recommending funding for the FY 2022-23 Trails Refresh and Support (R-03) operating request.
Moved Titone
Seconded
Baisley Yes
Bernett Yes
Kolker Yes
Priola Excused
Titone Yes
Bridges Yes
Final YES: 5   NO: 0   EXC: 1   ABS:  0   FINAL ACTION:  PASS



Other updates from CDHS - Committee Discussion Only


01:25:59 PM  
Ki'l Powell, Director
of the Office of Economic Security (OES) within CDHS, presented an update
on HB 21-1105 ("Heat & Eat").  
01:28:08 PM  
Dr. Powell presented a summary of the Automated Child Support Enforcement System (ACSES). CDHS is requesting a statutory change to use $800,000 to support ACSES ongoing, which has had no new dollars added in more than a decade.
01:31:11 PM  
Members of the committee inquired about whether or not the $800,000 would be sufficient to complete upgrades. They also asked what would happen to any leftover money if all $800,000 is not used.
01:33:30 PM  
Dr. Powell explained that any excess funds can be used as long as they are placed back into the child support system, and would not necessarily just go back to the counties.
01:35:45 PM  
Members of the committee asked if it is more cost effective to make an investment in the system to completely rebuild it versus making alterations to the current system.
01:38:25 PM  
Ms. Dawson provided
an interoperability update regarding the Joint Agency Interoperability
(JIA).
01:41:50 PM  
Ms. Dawson highlighted
the overall strategy of the interoperability update domain driven APIs.
 Additionally, she explained the foundational issues that have arisen
within the JAI- legal framework; identity resolution; and, consistent business
processes (workflow management and document storage).


01:50:35 PM   The committee adjourned.






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