J_JTC_2024A 01/25/2024 07:33:26 AM Committee Summary PUBLICSTAFF SUMMARY OF MEETINGJOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE Date 01/25/2024 Attendance Baisley X Hansen X Parenti X Weinberg E Priola X Titone X Time 07:33:26 AM to 08:39:09 AM Place SCR 352 This Meeting was called to order by Titone This Report was prepared by Dan Graeve Hearing Items Action Taken hLegislative Information Services Email System Update Committee Discussion Only hPresentation by Office of the State Auditor Committee Discussion Only hOther Business Committee Discussion Only Legislative Information Services Email System Update - Committee Discussion Only Attachment Tag File Name Attachment http://www2.leg.state.co.us/CLICS/CLICS2024A/commsumm.nsf/0/6D4F3306940D...$File/LIS Memo to JTC Google v Microsoft Jan_23_2024.pdf?OpenElement LIS Memo to JTC Google v Microsoft Jan_23_2024.pdf 07:33:42 AM Natalie Castle, Director, Legislative Council Staff, introduced herself to the committee and presented a background of an impending enterprise email account change for legislative members and staff. Director Castle provided written materials to the committee that can be found in Attachment A. 07:39:57 AM Manish Jani, Legislative Council Staff, provided details on staff survey response rate. 07:40:42 AM Director Castle provided an overview of survey results and operational benefits for each system. 07:45:11 AM Samantha Falco, Legislative Council Staff, informed the committee of the process and timeline of expected committee vote. 07:46:01 AM Committee members provided comments on the email decision and discussed whether to initiate a vote. 07:47:18 AM Mr. Jani responded to questions from the committee regarding interface with Word Perfect. 07:53:42 AM Committee members provided final comments on the recommendation. 07:55:47 AM Motion Move to recommend adopting Google suite as enterprise email system Moved Priola Seconded Baisley No Hansen Yes Parenti Yes Weinberg Excused Priola Yes Titone Yes YES: 4 NO: 1 EXC: 1 ABS: 0 FINAL ACTION: PASS 07:55:48 AM Panelists responded to questions on timing and provided final comments on the transition process. Presentation by Office of the State Auditor - Committee Discussion Only 07:58:40 AM Mr. Matt Devlin, Chiet IT Auditor, Office of State Auditor (OSA), introduced himself to the committee and provided an overview of the presentation to the committee. Mr. Devlin provided written materials to the committee. which can be found here https://leg.colorado.gov/sites/default/files/documents/audits/2353s_2023_annual_report_status_of_audit_recommendations.pdf 08:00:28 AM Cindy Radtke, Legislative IT Manager, OSA, introduced herself to the committee and presented on Office of Information Technology recommendations not fully implemented. Presenters responded to questions from the committee on audit findings. 08:08:43 AM Presenters responded to questions regarding audit process and completion timeline. 08:14:34 AM Presenters provided information on Office of Information Technology (OIT) audit recommendations and responded to questions from the committee regarding the role of technical debt. Other Business - Committee Discussion Only 08:22:42 AM Samantha Falco, Legislative Council Staff, provided information to the committee on the Department of Higher Education Supplemental budget request. Committee members provided comments on the details and implications of the request. 08:25:05 AM Committee members expressed an interest in seeking additional details on potential integration of Department of Higher Education (DHE) into OIT oversight. 08:26:05 AM Ms. Falco responded to committee questions on DHE staffing 08:29:39 AM Mr. Michael McReynolds, OIT, provided details to the committee on DHE integration process and necessary legislative action required. 08:36:40 AM Motion Move to recommend funding of Department of Higher Education supplemental budget request BA-01 Moved Priola Seconded Baisley Yes Hansen Yes Parenti No Weinberg Excused Priola Yes Titone Yes YES: 4 NO: 1 EXC: 1 ABS: 0 FINAL ACTION: PASS 08:39:09 AM The committee adjourned.
