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J_JTC_2022A 09/14/2022 09:33:37 AM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE
Date 09/14/2022
Attendance
Baisley X
Bernett X
Cooke X
Kolker E
Bridges X
Titone X
Time 09:33:37 AM to 02:29:11 PM
Place SCR 352
This Meeting was called to order by Titone
This Report was prepared by Luisa Altmann
Hearing Items Action Taken
Staff Introductions Committee Discussion Only
Updates from the Dept. of Public Health and Environment Committee Discussion Only
Updates from the Dept. of Personnel Committee Discussion Only
Updates from the Governor's Office of Information Technology Committee Discussion Only
Lunch Committee Discussion Only
Updates from the Dept. of Early Childhood Committee Discussion Only
Updates from Colorado Digital Services Committee Discussion Only
Presentation on The Work Number Committee Discussion Only
Presentation from Legislative Council Staff on IT Accessibility Committee Discussion Only
Committee Discussion Committee Discussion Only

Staff Introductions - Committee Discussion Only


09:33:49 AM  
Luisa Altmann with
the Legislative Council Staff introduced Samantha Falco, Legislative Council
Staff who will be assisting with the Joint Technology Committee, and Scott
Thompson with the Joint Budget Committee Staff. Scott Thompson introduced
himself and gave a brief overview of his role.



Updates from the Dept. of Public Health and Environment - Committee Discussion Only


09:36:08 AM  
Erick Scheminske,
Chief Operating Officer with the Colorado Department of Public Health and
Environment (CDPHE), introduced himself and other CDPHE staff: Kris Kiburz,
Senior IT Director with the Office of Information Technology (OIT), Jim
Reasor, Deputy Director of the Air Pollution Control Division (APCD), Andrew
Putnam, Environmental Information Manager, and Adam Wozniak, Inventory
and Support Supervisor.
09:38:41 AM  
CDPHE started their
presentation which can be found here:
https://leg.colorado.gov/sites/default/files/images/1._cdphe_presentation.pdf.
 Jim Reasor gave an update on the project accomplishments over the
last month including new hires, partnership with OIT, public comment software,
and stakeholder engagement.
09:43:53 AM  
Adam Wozniak gave
an overview of the data lakehouse approach, including information on structured
and unstructured data.
09:47:13 AM  
Andrew Putnam gave
more information on what a data lakehouse would entail for the APCD as
well as issues and concerns related to the project and plans for the next
period.
09:50:46 AM  
Mr. Scheminske gave
remarks about ways in which the Joint Technology Committee and legislature
can assist the CDPHE.
09:51:41 AM  
The committee gave
comments to the panel from CDPHE. Mr. Wozniak answered questions from the
committee regarding the data lakehouse.



Updates from the Dept. of Personnel - Committee Discussion Only


09:55:23 AM  
Tony Gherardini,
Executive Director for the Department of Personnel and Administration (DPA)
introduced himself and Sarah Clark, Payroll Modernization Product Owner.

10:03:28 AM  
DPA gave a presentation
that can be found here:
https://leg.colorado.gov/sites/default/files/images/2._dpa_jtc_presentation_9.14.22.pdf.
Mr. Gherardini started the presentation, giving an overview of payroll
modernization goals, background, and progress.

10:07:12 AM  
Ms. Clark gave an
overview of the agency listening sessions, working with their stakeholders,
as well as challenges, frustrations, and desires regarding the payroll
system. Additionally, they gave information after working with vendors,
including payroll modernization that is proposed in regards to the payroll
system, labor allocation, core human resources functionality, data warehouse,
and employee self service.
10:13:47 AM  
Ms. Clark answered questions from the committee.
10:14:02 AM  
Ms. Clark continued
her presentation with an overview of the DPA's Request for Information
(RFI) posted to the vendor community.
10:17:22 AM  
Mr. Gherardini and
Ms. Clark answered questions from the committee about manual duplicate
entry issues,
10:26:27 AM  
Ms. Clark continued her presentation giving more information from their vendor RFI and the payroll modernization appropriations breakdown.
10:30:21 AM  
Ms. Clark and Mr.
Gherardini answered questions from the committee and gave closing remarks.



Updates from the Governor's Office of Information Technology - Committee Discussion Only


10:34:16 AM  
Michael McReynolds,
OIT Legislative Liaison, introduced himself and Julia Richman, OIT Deputy
Executive Director, and Brandy Reitter, Colorado Broadband Office Executive
Director. Their presentation can be found here:
https://leg.colorado.gov/sites/default/files/images/3._oit_-_jtc_september_14_2022.pdf.
10:36:49 AM  
Ms. Richman started
the presentation by giving a brief overview of OIT's core values and wildly
important goals. The presentation continued with OIT's "Big Three"
initiatives, tech debt portfolio updates, eFort migration, ReimagineIT
IT transformation program, OIT enterprise project management office (EPMO)
launch, and EPMO organization. Additionally, Ms. Richman gave information
on future plans and updates including legislation, strategic plan, project
dashboard, Technical Debt Project status, and cybersecurity update.
10:51:43 AM  
Ms. Richman, Ms. Reitter, and Mr. McReynolds answered questions from the committee regarding the EPMO chart, broadband spending, goals for broadband connection, work-from-home outcomes with OIT and other agencies, the impacts such as retention working from home has had on the state employment.
11:05:22 AM  
Ms. Reitter gave a presentation on the Advance Colorado Broadband Updates. The presentation included Colorado Broadband Office (CBO) funding program milestones and capitol projects fund proposed grant design.
11:11:25 AM  
Ms. Reitter answered questions from the committee on the broadband roadmap, creating varying data charts for broadband information, how they are compiling information from stakeholders and vendors, and means of gathering data.
11:27:57 AM  
Ms. Reitter continued
her presentation giving funding information on the Broadband, Equity, Access,
and Development (BEAD) program, state digital equity, enabling middle mile
program, and Colorado Department of Transportation Intelligent Transportation
Systems: Fiber Optic Network.
11:37:17 AM  
Additionally, Ms.
Reitter gave an update on CBO projects including Broadband Deployment Board
Statistics and grant awards funded, the Affordable Connectivity Program
outreach results, the completed Digital Government Strategic Plan, and
mapping improvement and process. The presentation wrapped up with state
broadband comparative assessment and takeaways, broadband mapping project
kickoff that is scheduled for September 14, and the stakeholder outreach
and roundtables that are scheduled.



Lunch - Committee Discussion Only


11:45:59 AM  
The committee broke for lunch.



Updates from the Dept. of Early Childhood - Committee Discussion Only


12:45:29 PM  
The committee came
back from lunch. Michael Cooke, Early Childhood Transition Director, introduced
herself, Dawn Odean, Universal Preschool (UPK) Program Delivery Director,
and Grace Kretschmer-Tran, UPK product owner in person, as well as Jonathan
Sibray, OIT IT director remotely.
12:47:54 PM  
Ms. Kretschmer-Tran started the presentation which can be found here: https://leg.colorado.gov/sites/default/files/images/4._cdec_presentation.... She started by giving an update on the universal preschool application, matching applications to providers, deferred acceptance and priority score, and provider experience with updates since April's meeting. Additionally, there was information given about families and providers relationships and survey results from local coordinating organizations.
12:54:18 PM  
Ms. Kretschmer-Tran
continued her presentation, sharing information on the universal preschool
program prototype. She touched on questions that will be asked and the
provider ranking feature user flow in the BridgeCare test website.
12:57:47 PM  
The committee gave comments and asked questions regarding licensing processes, if demographics could lead to a child getting denied or accepted, and matching the child within the system.



Updates from Colorado Digital Services - Committee Discussion Only


01:04:30 PM  
Matthew McAllister, director of Colorado Digital Services (CDS) and Stephanie Caine, Deputy Director of CDS, introduced themselves and started their presentation which can be found here: https://leg.colorado.gov/sites/default/files/images/6._cds_-_jtc_septemb....
01:06:35 PM  
Mr. McAllister started with an overview of the CDS mandate, team summary, and operating model updates.
01:10:00 PM  
Ms. Caine continued
with the rest of the presentation.
01:14:24 PM  
The committee asked questions regarding issues counties are facing and how state-interface could benefit counties.



Presentation on The Work Number - Committee Discussion Only


01:18:20 PM  
Barry Pardus, Deputy
Director of the Office of  Economic Security introduced himself and
Lisa Pera, Deputy Director of the Eligibility Division in the Department
of Health Care Policy and Financing (HCPF).
01:20:32 PM  
Ms. Pera started their presentation which can be found here: https://leg.colorado.gov/sites/default/files/images/5._hcpf_cdhs_work_nu.... She started by giving an overview of the Work Number and HCPF Integration and HCPF implementation.
01:24:58 PM  
The committee asked questions regarding the examination of qualifications for the Work Number eligibility and renewal processes.
01:27:53 PM  
Mr. Pardus continued
the presentation giving an overview of the CDHS current agreement for the
Work Number, CDHS funding, breakdown of verifications by program, and future
costs and benefits integration.
01:33:52 PM  
The committee asked
questions regarding why all counties are not included in the system.
01:36:07 PM  
Dan Makelky, Douglas
County Human Services Director, gave comments from the county perspective
on system integration, employers reporting into the Work Number, access
to paystubs, and equity issues. Additionally, he spoke on issues faced
by larger counties exceeding number of requests.
01:39:07 PM  
Mr. Makelky answered
questions from the committee on what happens when counties meet limit of
requests, who sets the limits and budget allocations for the Work Number,
and the implications of time spent gathering paystubs and other documents.
Additionally, Mr. Makelky and Mr. Pardus answered questions about how many
searches should be provided is determined and why it is not being utilized
in every county. They discussed solutions for providing to more counties
and Coloradans.



Presentation from Legislative Council Staff on IT Accessibility - Committee Discussion Only


01:50:47 PM  
Manish Jani, Deputy Director of Legislative Council Staff, introduced himself and Kevin Smith, IT Applications Manager, and Zack Wimberly, IT Support Manager. Their presentation can be found here: https://leg.colorado.gov/sites/default/files/images/7._jtcpresentationon....
01:53:25 PM  
Mr. Jani started the presentation with an overview of the approach to improving digital accessibility in the Legislature. Mr. Smith gave a background and overview on the current website and the new website that is being built. Additionally, Mr. Smith shared mockups for the website which can be found here: https://leg.colorado.gov/sites/default/files/images/7.1_ui_improvements.pdf.
02:03:12 PM  
Mr. Jani continued the presentation on the inventory of all IT products and services, resources and planning, and scope of the accessibility program. Mr. Wimberly gave an overview of other technology resources for users outside of the applications and website.
02:11:41 PM  
Mr. Jani and Mr.
Smith answered questions from the committee.
02:22:34 PM  
Representative Ortiz joined to ask questions about accessibility standards that are being met.



Committee Discussion - Committee Discussion Only


02:26:02 PM  
Luisa Altmann with Legislative Council Staff gave an update for the JTC field trip October 4th. Additionally, the JTC is meeting October 18th.


02:29:11 PM   The committee adjourned.