J_JTC_2023A 12/12/2023 09:02:26 AM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date

12/12/2023

Attendance
Baisley	X
Hansen	X
Parenti	X
Weinberg	*
Titone	X
Priola	X

Time

09:02:26 AM to 01:34:19 PM

Place

SCR 352

This Meeting was called to order by

Priola

This Report was prepared by

Dan Graeve

Hearing Items	Action Taken
hColorado Community Colleges System Budget Requests and Presentation	Committee Discussion Only
hDepartment or Revenue Budget Request and Presentation	Committee Discussion Only
hDepartment of Public Health and Environment Budget Request and Presentation	Committee Discussion Only
hDepartment of Personnel and Administration Budget Request and Presentation	Committee Discussion Only
hOIT Broadband and Accessibility Presentations	Committee Discussion Only
hColorado State University Budget Request and Presentation	Committee Discussion Only
hHistory Colorado Budget Request and Presentation	Committee Discussion Only

Colorado Community Colleges System Budget Requests and Presentation - Committee Discussion Only


	09:03:20 AM	All materials for this meeting can be found on the following webpage: https://leg.colorado.gov/content/jjtc2023acommdocscurrent Mr. Joe Garcia, Chancellor, Colorado Community College System (CCCS), introduced himself to the committee and provided and overview of CCCS and a background on previous and current budget requests.
	09:10:11 AM	Dr. Colleen Simpson, Front Range Community College (FRCC) President, introduced herself to the committee and presented on the FY 2024-25 IT capital request. The request is for one-time state funds to improve the cellular coverage throughout the three Front Range Community College campuses.
	09:16:45 AM	Panelists responded to questions from the committee regarding previous communications on the challenge from cellular carriers prior to making the budget request.
	09:20:31 AM	Mr. Linc Nesheim, FRCC IT Director and Interim VP of Finance and Administration responded to questions from the committee regarding additional investments in WIFI as an alternative to cellular network improvements.
	09:23:40 AM	Dr. Kimberly Zant, Otero College President, and Jennifer Johnston, Otero College Vice President of Business and Administrative Services, introduced themselves to the committee and provided an overview of the Otero College FY 2024-25 IT capital budget request. The request is for state funds for the purchase of technology, software, and equipment upgrades.
	09:28:06 AM	Panelists responded to questions from the committee regarding student laptop ownership data.

Department or Revenue Budget Request and Presentation - Committee Discussion Only


	09:30:52 AM	Ms. Samantha Falco, Legislative Council Staff, provided a brief update to the committee about committee materials and the meeting agenda.
	09:33:00 AM	Ms. Heidi Humphreys, Executive Director, Department of Revenue, introduced herself to the committee. Michael Arrington, Chief Strategy Officer, Department of Revenue, provided an overview of two department IT capital funding requests. The department is requesting $4,284,000 cash spending authority for the Marijuana Enforcement Division (MED) to purchase and implement a new seed-to-sale tracking system purchased through a competitive bidding process. The department has a second request for state funds to replace licensing and case management systems used by multiple divisions within the department for private sector regulation and licensing functions. Mr. Arrington also provided an overview to the committee on quarterly updates to prior appropriations and department IT systems.
	09:53:34 AM	Mr. Arrington provided updates on prior appropriations regarding the GENTAX and DRIVES systems.
	09:55:03 AM	Panelists responded to questions from the committee regarding the MED tracking system and existing processes to track marijuana potency and production, as well as on competitive vendor solicitation.
	09:58:51 AM	Mr. Arrington responded to questions from the committee regarding MED enforcement and regarding a state audit of the division and the relationship with the tracking system update.
	10:01:05 AM	Discussion took place between panelists and the committee on recent reporting of excess cash fund balances and the impact on the current funding request.

Department of Public Health and Environment Budget Request and Presentation - Committee Discussion Only


	10:05:57 AM	The committee took a brief recess.
	10:18:29 AM	The committee cam back to order.
	10:18:37 AM	Erick Scheminske, Chief Operating Officer, Department of Public Health and Environment, introduced himself to the committee and provided an overview of the FY 2024-25 department IT capital requests. Alex Quintana, State Registrar and Director of Vital Records, Center for Health and Environmental Data, presented to the committee on quarterly updates of prior appropriations, including the Vital Event System of Colorado Phase II Update.
	10:26:29 AM	Mr. Scheminske and Adam Wozniak, Stationary Sources Product Owner, Air Pollution Control Division, provided an update regarding the Air Pollution Control Division Stationary Sources Data Modernization update.
	10:28:24 AM	Mr. Scheminske introduced Mr. Brett Reeder, Nutrition Services Branch Director, Prevention Services Division, who presented to the committee on the department's FY 2024-25 budget request. The request is for state funds and federal funds spending authority for the purchase of a Management Information System for use in administering the Special Supplemental Nutrition Program for Women, Infants, and Children in Colorado.
	10:40:25 AM	Mr. Scheminske presented to the committee regarding the Colorado Health Facilities Interactive (COHFI) and Automated Survey Process Environment (ASPEN) Systems replacement. The request is for state funds to build a system to replace two existing systems used for regulating health care facilities, the COHFI, custom-built by OIT, and the ASPEN, an aging system that will no longer be supported by the federal government.
	10:50:43 AM	The committee provided comments and panelists responded to questions regarding the Air Pollution Control Division stationary sources mapping tool and system functionality.

Department of Personnel and Administration Budget Request and Presentation - Committee Discussion Only


	10:54:08 AM	The committee took a brief recess.
	11:04:13 AM	The committee came back to order.
	11:04:24 AM	Mr. Tobin Follenweider, Deputy Executive Director, Department of Perspnnel and Administration (DPA), introduced himself to the committee and provided an overview and background of the Payroll Modernization Project capital IT budget request. The request is for state funds for phase three of a four-phase project to modernize the stateâs payroll system.
	11:09:07 AM	Mr. Michael McReynolds, Legislative Liaison, Office of Information Technology (OIT), provided comments to the committee regarding prioritization and additional details about the status of the project.
	11:10:53 AM	Ms. Sarah Clark, Payroll Modernization Product Owner, presented to the committee regarding the Payroll Modernization system and project details. Ms. Clark provided information on the procurement process, staffing, and workstreams planning.
	11:23:31 AM	Mr. Follenweider provided additional details about budget status of the project and Ms. Clark responded to questions from the committee regarding the impact of inflation on funding request amounts.
	11:28:36 AM	Ms. Clark responded to questions from the committee regarding staffing levels, data transfer planning, and an explanation of data integrity.

OIT Broadband and Accessibility Presentations - Committee Discussion Only


	11:32:48 AM	Mr. McReynolds introduced Brandy Reitter, Executive Director of the Colorado Broadband Office (CBO) and Karen Pellegrin, Senior Manager, Technology Accessibility Program, and provided an overview of the OIT presentation on Broadband and Accessibility.
	11:35:52 AM	Ms. Reitter presented to the committee on CBO updates on funding and programming.
	11:41:37 AM	Mr. McReynolds discussed the OIT legislative agenda regarding the Broadband Deployment Fund and federal funding gaps for broadband project funding.
	11:48:17 AM	The committee and Mr. McReynolds continued to discuss legislative agenda items and the relationship with developments on the high cost support mechanism applicability.
	11:52:12 AM	Mr. McReynolds responded to questions from the committee regarding recent Joint Budget Committee hearing discussions.
	11:57:30 AM	Ms. Pellegrin presented to the committee regarding accessibility programming and accessibility plan completion progress among state agencies, including vendor vetting and partnership with the state projects office, Ms. Pellegrin also provided updates on efforts of the Statewide Accessibility Coordinator Group and software tools addressing accessibility for state agencies.
	12:01:18 PM	Mr. McReynolds provided the committee with OIT accessibility rulemaking updates.
	12:12:57 PM	Panelists responded to questions on digital accessibility implementation timeline and progress. Ms.Pellegrin also responded to questions regarding website accessibility complaint procedures.

Colorado State University Budget Request and Presentation - Committee Discussion Only


	12:22:53 PM	The committee took a brief recess.
	12:32:27 PM	The committee came back to order.
	12:32:36 PM	Mr. Henry Sobanet, Colorado State University (CSU) System Association Vice Chancellor, introduced himself to the committee and provided an overview of the FY2024-25 IT capital budget request. The request is for state funds and cash funds spending authority to replace multiple human resources systems with an inter-campus cloud-based Human Capital Management (HCM) system.
	12:34:17 PM	Mr. Brandon Bernier, CSU System Vice President for IT/Chief Information Officer, introduced the other panelists to the committee including Mr. Eric Ray, CSU-Fort Collins Vice President for Human Resources, Mr. Brendan Hanlon, CSU-Fort Collins Vice President of University Operations, and Ms. Jennifer Quintana, CSU-Pueblo Director Human Resources.
	12:41:13 PM	Mr. Bernier provided details about the HCM system, including limitations and age of current system, implementation planning, and support from an external consultant.
	12:44:46 PM	Ms. Quintana provided details on the impact of the project on CSU-Pueblo, including limitations around staff expertise and increased productivity.
	12:50:10 PM	Mr. Ray presented to the committee about the impact of the project on the CSU Fort Collins system, including improvements to student employee experience, accessibility for external job candidates, and and payroll improvements.
	12:54:59 PM	Mr. Hanlon presented to the committee regarding project funding details, including cash fund and general fund breakdown of the request, as well as the risk to the institution of not funding the project.
	12:59:25 PM	Mr. Bernier and Mr. Sobanet responded to questions from the committee regarding projected cost savings of the project as well as on collaboration with other higher education institutions in the state.
	01:06:10 PM	Mr. Sobanet responded to questions from the committee regarding CSU financial position and relationship of existing reserves and ability to finance the HCM project.
	01:09:15 PM	Mr. Sobanet responded to questions regarding enrollment trends across the institution, as well as capital construction on the Fort Collins campus.

History Colorado Budget Request and Presentation - Committee Discussion Only


	01:15:55 PM	Ms. Annie Levinsky, Chief of Staff, History Colorado, presented to the committee with an overview of the organizaion and on the organization's FY 2024-25 IT capital budget request. The request is for state funds and cash funds spending authority to create a new, reconstructed website.
	01:17:45 PM	Mr. Luis ColÃ³n, Chief Administrative Officer, History Colorado, presented to the committee regarding existing challenges of the History Colorado website.
	01:26:45 PM	Panelists responded to questions from the committee regarding alternative funding streams.

01:34:19 PM

The committee adjourned.