J_JTC_2023A 12/13/2023 09:05:51 AM Committee Summary

PUBLIC
STAFF SUMMARY OF MEETING
JOINT COMMITTEE COMMITTEE ON JOINT TECHNOLOGY COMMITTEE

Date

12/13/2023

Attendance
Baisley	*
Hansen	X
Parenti	X
Weinberg	X
Titone	X
Priola	X

Time

09:05:51 AM to 12:59:44 PM

Place

SCR 352

This Meeting was called to order by

Priola

This Report was prepared by

Dan Graeve

Hearing Items	Action Taken
hColorado School of Mines Budget Request and Presentation	Committee Discussion Only
hDepartment of Health Care Policy and Financing Budget Request and Presentation	Committee Discussion Only
hDepartment of Labor and Employment Budget Request and Presentation	Committee Discussion Only
hDepartment of Human Services Budget Request and Presentation	Committee Discussion Only
hMetropolitan State University Denver Budget Request and Presentation	Committee Discussion Only
hDepartment of Early Childhood Quarterly Update	Committee Discussion Only
hOffice of the State Public Defender Quarterly Update	Committee Discussion Only
hSecretary of State Quarterly Update	Committee Discussion Only
hCommittee and Staff Discussion	Committee Discussion Only
hPublic Testimony	Committee Discussion Only

09:05:57 AM

Senator Priola provided
introductory remarks and discussed the agenda. All materials from this
meeting can be found on the following webpage: https://leg.colorado.gov/content/jjtc2023acommdocscurrent.

Colorado School of Mines Budget Request and Presentation - Committee Discussion Only


	09:06:56 AM	Ms. Kirsten Volpi, Executive Vice President and Chief Operating Officerâ, and Mr. Andrew Moore, Chief Information Officer, introduced themselves to the committee. Ms. Volpi provided an overview of the institution and its budget.
	09:09:31 AM	Mr. Moore presented to the committee regarding the FY 2024-25 IT capital budget request. The request is for one-time state funds to replace the network infrastructure.
	09:15:52 AM	The committee provided comments regarding wifi connectivity challenges among various institutions and Mr. Moore provided additional comments on service provider difficulties.
	09:19:59 AM	Mr. Moore and Ms. Volpi responded to questions from the committee regarding student technology fees, tuition costs, and the relationship to the budget request. Panelists discussed a deferred maintenance technology fee as the source of the cash funds of the request.

Department of Health Care Policy and Financing Budget Request and Presentation - Committee Discussion Only


	09:26:19 AM	Mr. Parrish Steinbrecher, Health information Office Director, Department of Health Care Policy and Financing (HCPF), introduced himself to the committee and provided an overview of the department. Mr. Steinbrecher provided a quarterly update of previously appropriated funding for Medicaid Enterprise System Procurement.
	09:40:22 AM	Mr. Steinbrecher provided an overview to the committee for the department's FY 2024-25 IT capital budget request. The request is for state funding and federal funds spending authority for phase two of a two-phase project to comply with state procurement regulations and the Center for Medicaid Services (CMS) procurement requirements for the departmentâs Medicaid Enterprise Solutions (MES). The request is a continuation of last yearâs funded project.
	09:43:47 AM	Mr. Ralph Choate, Chief Operations Officer, presented to the committee on the department's second FY 2024-25 IT capital budget request. The request is for state funds and federal funds spending authority to begin the re-procurement of the Colorado Benefits Management System.
	09:48:11 AM	Mr. Choate responded to questions from the committee regarding similarities to previous requests by other departments.
	09:49:19 AM	The committee took a brief recess.
	10:14:42 AM	The committee came back to order.

Department of Labor and Employment Budget Request and Presentation - Committee Discussion Only

Attachment Tag

File Name

Attachment

Attachment A.pdf

Attachment

Attachment B.pdf

10:15:32 AM

Ms. Cher Haavind,
Deputy Director and Chief Operations Officer, Department of Labor and Employment
(CDLE), introduced the panel to the committee. Paul Tauriello, Workersâ
Compensation Division Director, presented to the committee on the department's
FY 2024-25 IT capital budget request for cash funds spending authority
for phase one of a three-phase project to replace the workersâ compensation
computer system and database, commonly known as CoCo. Written materials
were provided to the committee and can be found in Attachment A.

10:21:24 AM

Mr. Tauriello responded to questions regarding the solvency of the workers' compensation cash fund and regarding the current budget year and projected out year requests.

10:25:08 AM

Mr. Tauriello responded
to questions on impact of the project on replacement of existing disparate
systems, as well as impact on staffing as a result of process improvements.

10:30:09 AM

Ms. Haavind introduced
Ms. Darcy Kennedy, Deputy Director and Chief Financial Officer, who presented
to the committee on quarterly updates on prior appropriated requests addressing
Vocation Rehabilitation and Employment and Training Connecting Colorado
Modernization.

10:32:23 AM

Ms. Haavind presented
a quarterly update of funding of the Family and Medical Leave Insurance
(FAMLI) benefits ad employer system, including the status of claims and
premium payments. Printed materials were provided to the committee and
can be found as Attachment B.

10:35:19 AM

Ms. Haavind responded
to questions regarding an overview of the FAMLI program as well as on the
process for claims submitted to the division.

10:37:15 AM

Ms. Haavind provided
an update of the MyUI Employer+ system including employer contributions.
Ms. Haavind also responded to questions regarding user experience.

10:42:30 AM

Ms. Haavind responded
to questions from the committee regarding fraudulent claims in the unemployment
system and to prior project funding.

10:49:20 AM

Ms. Haavind responded to additional committee questions regarding fraud and on convictions from enforcement of fraud prosecutions.

10:50:48 AM

Ms. Kennedy responded to questions regarding solvency of the unemployment insurance fund.

Department of Human Services Budget Request and Presentation - Committee Discussion Only


	10:53:41 AM	Mr. Pedro Almeida, Deputy Executive Director, Colorado Department of Human Services (CDHS) introduced panel members and provided an overview of the department's presentation.
	10:55:01 AM	Ms. Jagruti Shah, Deputy Director, Office of Civil and Forensic Mental Health, CDHS, responded to questions from the committee regarding the mission and work of the office.
	10:55:41 AM	Ms. Shah presented on the department's FY2024-25 IT capital budget request for state funding for phase two of a three-phase project involving the purchase, development, and enhancement of a range of different data and information systems for the Office of Civil and Forensic Mental Health.
	11:01:57 AM	Mr. Misgana Tesfaye, Director, Business Innovation, Technology & Security, CDHS, provided an overview of the previous phase of the project that was funded in a FY 2023-24 budget appropriation.
	11:08:15 AM	Mr. Almeida provided an overview of the department's second FY 2024-25 IT capital budget request for one-time state funding over three fiscal years to leverage existing human services program technologies to create a unified system, also referred to as the leveraging technology request.
	11:10:25 AM	Mr. Tesfaye presented to the committee on additional details of the leveraging technology request, including Joint Agency Interoperability and Unified County System.
	11:18:13 AM	Mr.Almeida provided final comments to the committee on the department's leveraging technology request. Panelists responded to questions from the committee regarding potential overlap with other requests from departments involving integrating various systems and to questions on potential integration with the myColorado mobile app or other modifications in future years related to the proposed project.
	11:25:02 AM	Ms. Emily Hanson, Legislative Liaison, responded to questions from the committee regarding previous federal funding for child welfare programs.
	11:26:39 AM	Mr. Almeida indicated the department would follow-up with the committee on questions regarding discrepancies in previous federal funding and possible funding reversions.

Metropolitan State University Denver Budget Request and Presentation - Committee Discussion Only


	11:29:37 AM	Ms. Janine Davidson, PhD, President, Metropolitan State University of Denver, introduced herself to the committee and provided an overview of the FY 2024-25 IT capital budget request. The request is for state funds and cash funds spending authority to implement a Student Information System (SIS) transformation as the culmination of a multi-phase digital transformation program.
	11:34:03 AM	Mr. Kevin Taylor, Chief Information Officer, Metropolitan State University of Denver, presented to the committee on updates to a previously funded capital request addressing Network Modernization and on previous phases of the current continuation request regarding Reimagining the Campus Digital Experience.
	11:37:13 AM	Mr. Long Huynh, DBA, Chief Enrollment Officer, Metropolitan State University of Denver, presented to the committee on additional details of the current budget request. Mr. Taylor provided infomration on the timeline of he reqeust.
	11:41:46 AM	Panelists responded to questions from the committee regarding previously funded projects and relationship to current request, as well as the campus wide tri-institutional element.

Department of Early Childhood Quarterly Update - Committee Discussion Only


	11:49:56 AM	The committee took a brief recess.
	12:03:00 PM	The committee came back to order.
	12:03:08 PM	Dawn Odean, Director, Universal Preschool, Colorado Department of Early Childhood (CDEC), presented to the committee on a quarterly update on previous appropriations from prior capital IT budget requests addressing the state universal preschool technology system.
	12:06:08 PM	Ms. Colleen Lynn, Business, Innovation, Technology and SecurityÂ Director for CDEC, provided a quarterly update on prior appropriation addressing an integrated data system.
	12:17:23 PM	Ms. Lynn responded to questions regarding overlapping ID verification and cross match tools among state agency budget requests. Ms. Lynn also responded to questions regarding status of funds spent on previous reqeusts.

Office of the State Public Defender Quarterly Update - Committee Discussion Only


	12:22:58 PM	Mr. Kyle Hughes, Chief Information Officer, State Public Defender, provided a quarterly update to the committee on procurement and implementation of prior appropriations from previous IT capital budget requests. Mr. Hughes responded to questions from the committee on projected spending of existing funds.
	12:24:41 PM	Mr. James Karbach, Director of Legislative Policy and External Communications, Office of the State Public Defender, responded to questions on file retention policies.

Secretary of State Quarterly Update - Committee Discussion Only


	12:30:10 PM	Mr. Christopher Beall, Deputy Secretary of State, introduced himself and panelist members to the committee and provided a quarterly update on two prior appropriated budget requests. Mr. Beall discussed updates to systems addressing campaign finance and money in politics systems.
	12:36:42 PM	Mr. Beall responded to questions regarding the status of the project in the wake of failure to secure a vendor through the traditional procurement process.
	12:40:36 PM	Panelists responded to questions about timeliness in resolving challenges with instituting a viable system. The panelists also responded to questions around any applicability of the experience of the City of Denver in implementation of a similar recent project.
	12:47:51 PM	Mr. Rich Schliep, Chief Information Officer, Secretary of State, presented to the committee on quarterly updates of a website redesign project that was previously appropriated funding though prior year budget request.

12:50:05 PM

Ms. Samantha Falco,
Legislative Council Staff, provided an outline of upcoming committee actions
and meeting schedule.

Committee and Staff Discussion - Committee Discussion Only


	12:53:58 PM	Representative Titone, Senator Priola, and Ms. Falco discussed existing bill request status.

Public Testimony - Committee Discussion Only


	12:59:13 PM	No public testimony.

12:59:44 PM

The committee adjourned.